General Admin Staff

We are seeking a responsive, organized, and communicative Administrative Staff member to support the smooth daily operations of our office. In this role, you will be the front-line face of the company and the backbone of document management, scheduling, and fulfilling office logistics needs. If you have a strong attention to detail and enjoy a dynamic work environment, we want to meet you!

Requirement :

Minimum education: Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Secretarial, or a related field.

• Minimum 1-2 years of experience in office administration or reception (proactive recent graduates are welcome to apply).

• Proficient in digital productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).

• Good interpersonal communication skills and a friendly and approachable demeanor.

• Good time management skills and the ability to work both independently and in a team.

• Good in English is a must

familiar to working with foreigners (Japan)

• 30 - 35 years old
  
  
  Job Description :

• Document & Data Management: Managing, archiving, and updating physical and digital documents (such as Google Drive or Microsoft Office)

• Scheduling: Managing calendars, scheduling meetings, and scheduling appointments

• Receiving phone calls, responding to emails, sorting incoming documents, and welcoming clients or guests who arrive at the office

• Preparing meeting rooms and taking meeting minutes

• Monitoring the availability of office supplies, pantry needs, and ordering stationery

• Transaction Recording: Recording all cash receipts and disbursements daily

• Invoicing & Billing: Preparing and sending invoices to clients and verifying incoming payments.

• Petty Cash Management: Controlling daily cash funds for office operations.

• Payment Submission: Creating payment requests or payments to vendors.

• Document Filing: Neatly storing transaction receipts, invoices, and other financial records.

• Report Preparation: Assisting in preparing data for monthly or annual financial reports.

• Document Creation: Create and issue Purchase Orders (POs), and record Purchase Requests (SPBs) and Delivery Orders (DOs).

• Procurement: Find suppliers (vendors), analyze price quotes, and assist with the negotiation process to ensure budget compliance.