Master Planning Manager

1. Role Purpose

The Master Planning Manager is responsible for maintaining, governing and safeguarding the approved Global Masterplan for Samara Lombok throughout the development lifecycle. The role acts as the custodian of the Global Masterplan by reviewing development proposals, managing masterplan changes, maintaining accurate planning records, and ensuring that land use, plot modifications, infrastructure, estate facilities and design submissions remain aligned with the approved Global Masterplan, Estate Design Guidelines and Samara’s long-term development vision.

The role is focused on managing, implementing, controlling and protecting the approved Global Masterplan as the estate develops. It is not primarily a new masterplan creation role.

2. Role Context

Samara is moving from broad masterplan development into detailed estate delivery. Individual villas, estate facilities, infrastructure works, land adjustments, operational requirements and client-facing information must remain aligned with one controlled planning framework. The Master Planning Manager provides the planning control point between Design, Operations, Infrastructure, Legal, Sales, Project Management, Landscape and external consultants.

3. Key Responsibilities

A. Masterplan Governance and Change Management

• Act as the custodian of the approved Samara Global Masterplan and protect its long-term integrity.

• Maintain controlled CAD files, PDF issue sets, plot schedules, planning records and revision history.

• Review proposed amendments to land use, plot layouts, road alignments, public spaces, utility corridors, infrastructure interfaces, estate facilities and development parcels.

• Maintain a Global Masterplan Change Register with approval references, decision dates and rationale for each approved change.

• Assess the impact of proposed changes on neighbouring plots, access, views, privacy, topography, drainage, utilities, infrastructure, future stages and commercial commitments.

• Circulate approved material updates immediately to affected stakeholders and maintain a formal monthly controlled masterplan issue.

B. Planning Review and Estate Design Integration

• Review concept designs, site layouts and design submissions from internal teams and external architects for masterplan alignment.

• Assess plot utilisation, setbacks, building placement, topography, access, construction access, public realm, landscape interface, privacy and view impacts.

• Provide clear planning assessments, recommendations and feedback during concept design and design review meetings.

• Identify planning conflicts early to reduce redesign, cost impact and coordination issues during later project stages.

• Coordinate with the Group Head Architect to ensure proposals remain aligned with the estate vision and Estate Design Guidelines.

C. Plot, Land and Planning Data Management

Maintain a full and accurate plot and planning database as the central source of truth for approved masterplan information.

• Coordinate with Legal on land certificates, survey information, maps, spatial data, plot boundaries and land records.

• Review proposed land or plot modifications in terms of size, shape, access, zoning, legal boundaries and masterplan consistency.

• Prepare plot-related data packages for Legal, Sales, due diligence, investor enquiries, management review and commercial discussions.

• Ensure plot data, sales information, legal records, infrastructure assumptions and masterplan records remain aligned.

D. Cross-Department Coordination

• Work closely with Design, Operations, Legal, Infrastructure, Project Management, Landscape, Sales and external consultants on planning matters.

• Assess planning implications of business initiatives, client requests, development opportunities and operational requirements before implementation.

• Facilitate cross-functional reviews to identify and resolve planning, technical, operational, commercial and legal conflicts.

• Communicate approved masterplan revisions, planning decisions and planning risks in a clear and controlled manner.

• Support management decision-making by presenting planning options, risks, constraints and recommendations before material changes are approved.

E. Estate Facilities, Public Realm and Infrastructure Interface

• Provide planning support for estate facilities, common areas, roads, access routes, pedestrian links, utility corridors, drainage interfaces, landscape zones and public realm areas.

• Support feasibility studies, estate improvements, infrastructure planning and project delivery where masterplan input is required.

• Maintain estate standards for infrastructure design finishes, public realm, landscape interface and site-wide planning consistency.

• Review infrastructure and operational proposals to ensure they do not undermine long-term planning integrity, client commitments or future development opportunities.

F. Documentation, Version Control and Continuous Improvement

• Maintain accurate masterplan documentation, CAD files, GIS or spatial data where applicable, surveys, plot schedules, planning records and revision history.

• Prepare planning reports, presentation materials, plot schedules, planning assessments and supporting documentation for Management, Legal, Sales and project teams.

• Ensure planning documentation is properly controlled, archived and distributed in accordance with company procedures.

• Recommend improvements to masterplan governance, planning records, coordination processes and estate planning controls.

4. Authority and Escalation

The Master Planning Manager is a planning control and recommendation role. The role may review information, request clarifications, maintain controlled records, identify planning risks and recommend whether proposed changes should proceed, be revised or be escalated.

• The role may not independently approve material changes to land use, plot size, plot shape, legal boundaries, road alignments, public spaces, utility corridors, infrastructure standards, estate facilities, saleable area or client-facing commitments.

• Material planning changes must be approved by the Group Head Architect and, where relevant, Operations, Infrastructure, Legal, Management and/or Founders depending on the nature of the change.

• Legal remains responsible for formal legal, permitting, land certification and regulatory matters. The role supports Legal with accurate planning data, masterplan alignment and plot information.

• Any conflict between the approved Global Masterplan, site realities, client commitments, infrastructure requirements or legal records must be escalated promptly with clear options and recommended next steps.

5. Key Deliverables

• Controlled Global Masterplan file set, including CAD and issued PDF versions.

• Global Masterplan Change Register with approval references and rationale.

•  Accurate plot and land planning database.

• Planning assessment notes for proposed developments and masterplan changes.

• Client, investor and due diligence plot data packages.

• Monthly masterplan update summary and controlled issue record.

• Planning risk, conflict and action log for cross-department follow-up.

6. Candidate Requirements

Education and Experience

• Degree or diploma in Architecture, Urban and Regional Planning, Urban Design, Landscape Architecture, Civil/Site Planning or a related discipline.

• Minimum 5 to 8 years of relevant experience in master planning, estate planning, architecture, urban planning, landscape/site planning or property development.

• Experience with resort, mixed-use, residential estate or large-scale land development projects is preferred.

• Experience coordinating planning information across architects, engineers, surveyors, legal teams, land teams, infrastructure teams and project delivery teams.

• Knowledge of Indonesian land, zoning, permitting and spatial planning context is beneficial.

Technical Skills

• Strong AutoCAD capability and ability to manage clean, accurate planning drawings and controlled issue sets.

• Working knowledge of GIS, spatial data, surveys, plot schedules and land boundary information is preferred.

• Ability to read and interpret surveys, land maps, plot layouts, levels, access plans, infrastructure layouts and architectural site plans.

• Understanding of estate planning, roads, access, drainage, utilities, topography, landscape interface, public realm and development staging.

• Competence in Microsoft Office and planning reporting. SketchUp, Revit, Civil 3D or Adobe skills are beneficial.

Behavioural Competencies

Strong ownership, integrity and discipline in document control and version management.

• Structured, detail-oriented and able to maintain accuracy across complex planning information.

• Practical and clear communicator who can explain planning risks without overcomplicating the issue.

• Confident enough to challenge unsuitable proposals while remaining collaborative and solution-focused.

• Able to balance design integrity, operational reality, legal constraints, commercial needs and long-term estate value.