Assistant Accounts Payable

Job Description: 

The Assistant Accounts Payable is responsible for preparing book entries, settling balance sheets, financial statements, regularisations, reconciliations, payment of taxes, and treasury activities. Following the guidance of the Head of Area, the role ensures the achievement of area objectives and compliance with prevailing accounting standards and regulatory requirements. 

Responsibilities: 

Accounting Operations 

• Prepare and post book entries including depreciation runs, recurring entries, prepayments, deferrals, accruals, and payroll entries. 
• Settle balance sheets and reconcile accounts payable accruals, payroll-related accounts (AR, AP), and prepayments. 
• Manage fixed asset accounting including asset maintenance, retirement, additions, capitalizations, and lapsing schedules. 
• Post batch entries from other units into SAP and act as the SAP User Maintenance custodian. 

Taxes & Regulatory Compliance 

• Prepare, analyze, and administer tax computations, filings, and remittances in accordance with Tax Management Guidelines. 
• Review and ensure timely posting of tax-related accounting entries. 
• Coordinate and submit requirements for permit renewals including ATP, CAS, and business permits. 
• Prepare and review financial reports and documentation in compliance with reportorial requirements of government agencies such as LGU, BIR, IC, BSP. 
• Coordinate the preparation, accuracy check, and submission of IC Annual Statements and related attachments. Resolve issues or discrepancies and escalate as needed. 
• Coordinate the printing and submission of IC Annual Statement packages to regulatory bodies. 
• Liaise and coordinate audits and reviews by government agencies including BIR and IC. 
• Serve as liaison with government agencies (LGU, BIR, IC, BSP) to ensure compliance and timely submissions.

Management Control & External Audit 

• Prepare audit schedules for assigned accounts. 
• Coordinate with other account owners to compile audit schedules and requirements for Notes to Financial Statements. 
• Ensure accuracy and completeness of audit schedules and audit-related documents. 

Projects and Ad Hoc Tasks 

• Support system flow of entries, expense, and accrual guideline implementations. 
• Assist in other accounting projects and ad hoc tasks as assigned by the Head of Area. 

Job Skills And Qualifications: 

• Bachelor’s degree in Accounting, Finance, or related field. 
• Knowledge of accounting principles, standards, and tax regulations. 
• Proficient in SAP and other accounting software. 
• Strong attention to detail, analytical and organizational skills. 
• Ability to liaise effectively with internal and external stakeholders. 
• Experience in preparing financial statements, tax filings, and audit schedules is an advantage.