Accounts Receivable Associate

Job Title: Accounts Receivable Associate

Location: Binondo

RESPONSIBILITIES:

1. Receipt of Cash and Check Payments 

1.1. Receive, process, and apply cash, check, and credit card payments to client accounts receivable within the core system, ensuring the accurate issuance of Official Receipts (OR). 

1.2. Accept post-dated checks (PDCs) from clients and issue corresponding Acknowledgement Receipts (AR). 

1.3. Log and update the complete details of received PDCs into the tracking system. 

1.4. Coordinate and assist in issuing ORs for special transactions requiring management approval or specific instructions from other units/sales offices. 

2. Post-dated Check (PDC) Management and Monitoring 

2.1. Perform system account balance and policy/invoice inquiries upon receipt of PDCs to verify outstanding amounts. 

2.2. Encode accurate PDC data into the monitoring system. 

2.3. Coordinate directly with the Credit & Collection Unit (CCU) to secure approvals for PDCs placed on hold. 

2.4. Transmit physical PDCs to the Head Office (HO) regularly within the established Turnaround Time (TAT), and email the updated PDC Monitoring Report to the Payment Application Unit (PAU-HO). 

3. Preparation of Reports 

3.1. Prepare daily collection reports, ensuring the completeness, accuracy, and proper filing of all supporting documents and attachments. 

3.2. Upload all validated files daily to the designated End-of-Day (EOD) folder for review and audit by PAU-HO. 

4. Deposit Management 

4.1. Ensure all daily collections are securely deposited into authorized bank accounts and accurately recorded in the financial system. 

5. BIR Form 2307 Management 

5.1. Accept, process, and apply Certificate of Creditable Tax Withheld at Source (BIR Form 2307) in a timely manner, ensuring strict compliance with prescribed accounting standards and tax regulations. 

6. Cash Counting and Petty Cash Control 

6.1. Conduct daily physical cash counts of the Petty Cash Fund, reconciling actual cash against outstanding vouchers, and prepare daily cash count reports to maintain fund integrity. 

QUALIFICATIONS:

• Degree: Bachelor’s degree in Accountancy, Finance, Management Accounting, or any related business discipline. 
• Experience: At least 2 years of relevant work experience in cashiering, credit control, or accounting operations. 
• Attention to Detail: High level of accuracy in handling numerical data, processing cash transactions, and cross-referencing policy details. 
• Communication Skills: Excellent interpersonal, verbal, and written communication skills; ability to articulate ideas clearly across all levels of the organization. 
• Organization & Time Management: Exceptionally organized, highly adaptable, and capable of balancing conflicting demands to consistently meet strict deadlines. 
• Problem-Solving & IT Literacy: Strong analytical and numerical skills; proficient in utilizing financial databases, core management systems, and advanced spreadsheet functions (e.g., MS Excel). 
• Resilience & Initiative: A self-motivated starter with a positive "can-do" attitude who performs effectively under pressure in complex or fast-paced situations. 
• Compliance Awareness: Basic understanding and awareness of corporate Environment, Health, and Safety (EHS) rules and regulations.