Admin Assistant

Duties and Responsibilities

• Provide administrative and clerical support to the Property Management Department.
• Prepare, organize, file, and maintain property-related documents, reports, contracts, permits, and correspondence.
• Assist in preparing reports on occupancy, maintenance activities, utility consumption, and other operational requirements.
• Coordinate with tenants regarding inquiries, requests, complaints, and service concerns, and ensure proper documentation and follow-up.
• Coordinate with contractors, suppliers, and service providers regarding maintenance and repair works.
• Monitor and update maintenance requests, work orders, and completion status.
• Maintain accurate records of tenant information, lease documents, permits, and other property records.
• Prepare purchase requests, purchase orders, and other administrative documents as required.
• Monitor office supplies and ensure timely replenishment.
• Maintain confidentiality of company, tenant, and property information.
• Support emergency response documentation and incident reporting when necessary.
• Perform other administrative and clerical duties as assigned by the Property Manager or immediate supervisor.

Job Requirements

• Senior High Graduate/College Undergraduate
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Strong organizational and time management skills.
• Keen attention to detail and ability to maintain accurate records.
• Ability to handle confidential information with professionalism.
• Can work independently and under minimal supervision.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer service-oriented with excellent interpersonal skills.