Admin Support Associate

Job Summary

Responsible for providing day-to-day administrative, operational, and support assistance for facility operations. This role involves coordinating service requests, monitoring vendor activities, conducting routine site inspections, and supporting a safe, efficient, and well-maintained workplace environment.

Job Description

• Provide administrative and operational support for daily facility functions, including managing work orders, processing service requests, and maintaining facility logs.
• Conduct regular site inspections across building spaces, utilities, and common areas to identify maintenance needs, safety concerns, or operational issues.
• Coordinate and monitor third-party vendors and contractors (e.g., janitorial, security, waste management, and maintenance services) to ensure work is completed based on service requirements.
• Assist with space planning, workstation allocations, office moves, and event setups across the facility.
• Maintain inventory and track supplies, including office equipment, maintenance materials, spare parts, and facility resources.
• Support facility safety procedures and compliance requirements, including emergency response plans, workplace safety guidelines, and building policies.

Requirements

• Bachelor’s Degree or Diploma in Facilities Management, Business Administration, Engineering, or a related field.
• At least 2 years of experience in facility operations, office administration, property management, or related roles.
• Proficiency with MS Office applications, facility service request systems, basic understanding of building operations, and vendor coordination.
• Ability to prioritize multiple requests, maintain accurate operational records, assist with budget tracking, and support timely resolution of facility-related concerns.
• Excellent organizational and multitasking skills, strong verbal and written communication, proactive problem-solving mindset, and a strong service-oriented attitude.