Operations Coordinator( Operations and Purchasing )

Pay: ?20,000.00 - ?22,000.00 per month

Job description:

Position Summary

The Operations Coordinator is responsible for coordinating daily operational activities and supporting the purchasing function to ensure efficient business operations. This role works closely with Operations, Warehouse, Logistics, Sales, and Accounting to maintain adequate inventory levels, ensure timely procurement of goods and supplies, monitor operational performance, and facilitate smooth coordination among departments.

Key Duties and ResponsibilitiesOperations Coordination

• Coordinate daily operational activities to ensure smooth workflow across departments.
• Monitor the status of customer orders, deliveries, and operational schedules.
• Coordinate with Warehouse, Logistics, Inventory, and Sales teams to resolve operational concerns.
• Ensure timely completion of assigned operational tasks and commitments.
• Monitor operational performance and recommend process improvements.
• Prepare daily, weekly, and monthly operational reports for management.
• Assist in implementing company policies, standard operating procedures (SOPs), and operational initiatives.
• Coordinate with department heads regarding operational requirements and priorities.

Purchasing and Procurement

• Process Purchase Requests (PR) and Purchase Orders (PO) in accordance with company policies.
• Source suppliers and obtain quotations for materials, office supplies, equipment, and operational requirements.
• Compare supplier quotations based on price, quality, delivery time, and service.
• Coordinate with suppliers regarding order confirmations, deliveries, and payment requirements.
• Monitor purchase order status and ensure timely delivery of requested items.
• Maintain an updated supplier database and vendor records.
• Evaluate supplier performance and recommend improvements or alternative vendors.
• Ensure procurement activities comply with company purchasing policies and budget requirements.

Inventory Coordination

• Coordinate with Inventory and Warehouse teams regarding stock availability.
• Monitor inventory levels to prevent shortages or overstocking.
• Assist in planning replenishment schedules based on operational requirements.
• Verify receipt of purchased items and ensure complete documentation.
• Coordinate inventory discrepancies with the concerned departments.

Documentation and Reporting

• Maintain complete procurement and operational records.
• Prepare purchasing summaries, supplier reports, and operational performance reports.
• Ensure all operational and purchasing documents are properly filed and accessible.
• Monitor pending requests and provide regular status updates to management.

Cross-Functional Coordination

• Coordinate with Accounting regarding supplier payments and document requirements.
• Work closely with Sales and Operations to forecast purchasing requirements.
• Assist HR and Administration with operational support as needed.
• Support management in special projects and process improvement initiatives.

Qualifications

• Bachelor's Degree in Business Administration, Operations Management, Supply Chain Management, Industrial Engineering, or a related field.
• Minimum of 2–3 years of experience in Operations, Purchasing, Procurement, or Supply Chain.
• Experience in FMCG, retail, distribution, or warehouse operations is an advantage.
• Knowledge of purchasing procedures, inventory control, and supplier management.
• Proficient in Microsoft Office applications, especially Excel.
• Experience with ERP or inventory management systems is an advantage.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and coordination abilities.
• Ability to work under pressure and manage multiple priorities.

Key Competencies

• Operations Coordination
• Purchasing and Procurement
• Supplier Relationship Management
• Inventory Coordination
• Planning and Organization
• Process Improvement
• Analytical Thinking
• Negotiation Skills
• Time Management
• Attention to Detail
• Communication Skills
• Teamwork and Collaboration
• Problem Solving

Key Performance Indicators (KPIs)

• Timely processing of Purchase Requests and Purchase Orders.
• On-time delivery of purchased goods and operational requirements.
• Accuracy and completeness of purchasing documentation.
• Supplier on-time delivery performance.
• Inventory availability with minimal stock shortages.
• Timely submission of operational and purchasing reports.
• Compliance with company purchasing policies and approval processes.
• Cost savings achieved through effective supplier sourcing and negotiation.
• Operational issues resolved within agreed turnaround times.
• Accuracy of operational coordination and documentation.

Benefits:

• Free parking
• On-site parking
• Paid training
• Promotion to permanent employee

Application Question(s):

• Are you willing to work from Monday – Saturday?
• How old are you?
• Are you willing to be assigned on site at our Pasig office along C. Raymundo Pasig City?
• When are you willing to start?
• Are you resigned?
• What is your asking rate?
• What is your contact number?
• Have you attached your resume?
• Which city do you live?
• Are you willing to work overtime when necessary?
• How many years of experience do you have in the position you are applying for?