Facilities Coordinator (Bintaro)

About the role

We are seeking an experienced and proactive Facility Coordinator to manage comprehensive facility operations at our Bintaro site. This critical role ensures optimal workplace functionality, safety compliance, and seamless operational support for our organization. The successful candidate will oversee vendor management, security operations, cleaning services, transportation logistics, and facility maintenance while controlling budgets and driving continuous improvement initiatives.

Key responsibilities

• Monitor and inspect facility conditions daily to ensure operational readiness and identify maintenance requirements

• Coordinate with vendors and building management for timely service delivery and issue resolution

• Conduct regular facility checklists and walkarounds to identify and proactively address potential issues

• Oversee waste management program ensuring environmental compliance and sustainability goals

• Coordinate minor facility improvement projects including furniture procurement, installations, and office relocations where required

• Coordinate scheduling and access for external vendors

• Track vendor attendance and ensure proper documentation of work completion

• Process vendor invoices and maintain vendor contact database

• Monitor vendor compliance with site safety requirements

• Schedule and coordinate site emergency drills

Qualifications:

• Diploma or Bachelor's degree in Business Administration, Facilities Management, or related field

• Preferably 2-3 years of experience in facilities coordination, office administration, or similar role

• Fresh university graduates are welcome to apply

• Strong organizational skills with ability to manage multiple tasks and priorities

• Proficiency in Microsoft Office applications, particularly Excel and Outlook

• Basic understanding of building systems and maintenance requirements

• Customer service orientation with professional demeanor