Project & Admin Coordinator

AKRUA Consulting is looking for a detail-oriented, proactive, resilient, and bilingual Project & Admin Coordinator to support our Co-Founder and consulting team. This role will be part of the HR Department, plays a key part in coordinating client engagements, managing project timelines, facilitating communication between stakeholders, documenting key discussions, tracking action items, and ensuring projects are executed efficiently from start to finish.

As the operational coordination hub across multiple teams, you will transform discussions into structured action plans, manage project documentation, and help improve internal workflows and operational processes. If you have excellent communication and organizational skills, are fluent in English, thrive in a fast-paced environment, can handle direct feedback professionally, and enjoy bringing structure to complex projects, this might be the role for you.

Requirements

• Coordinate end-to-end client engagements by managing timelines, documentation, stakeholder communication, and follow-ups.
• Serve as the primary coordinator between internal teams, consultants, and the co-founders to ensure projects progress efficiently and deliverables are completed on time.
• Support administrative and operational processes, and identify opportunities to improve workflows and operational efficiency.
• Schedule and attend meetings, summarize key discussions, prepare clear meeting minutes, and convert them into actionable plans.
• Track projects for action items, assign ownership, monitor deadlines, identify issues and bottlenecks, and follow-up until completion.
• Draft professional client communications in English and Indonesian, including emails, proposals, reports, and project updates.
• Manage and maintain project and administrative documentation with accuracy and confidentiality.
• Support scheduling, operational, and administrative activities related to internal engagements.
• Coordinate across multiple stakeholders and proactively identify opportunities to improve workflows and operational efficiency.
• Provide ad-hoc support and assistance to the internal team in relations to finance, accounting, tax, and legal processes.
• Provide administrative and coordination support under the HR Department.

Qualifications

• Fluent in English, both spoken and written, able to follow fast-paced bilingual conversations.
• Excellent listening, written, summarization, and communication skills in both English and Indonesian.
• Strong organizational, project coordination, and stakeholder management skills with exceptional attention to detail.
• Proven ability to summarize complex discussions into structured, actionable documentation.
• Highly proactive, resilient, tough, adaptable, comfortable working closely in a fast-paced environment with a straightforward leader.
• Strong time management, follow-up discipline, and problem-solving abilities, with the ability to manage multiple priorities simultaneously.
• Proficient in productivity and collaboration tools such as Google Workspace, Microsoft Office, Notion, or similar platforms.
• Previous experience in project coordination, operations, executive support, accounting, consulting, or administrative roles is highly preferred.
• Bachelor's degree in Business Administration, Management, Communications, Psychology, or a related field.