Marketing Assistant

Marketing Assistant

Job Summary

We are seeking a highly organized and detail-oriented Marketing Assistant to provide administrative and operational support to the Marketing Director and Marketing Department. This role is responsible for managing documentation, preparing reports, coordinating marketing activities, maintaining records, and ensuring the smooth day-to-day operations of the department.

The ideal candidate is proactive, organized, and capable of handling multiple tasks while maintaining accuracy and confidentiality. This position is ideal for someone looking to build a career in marketing operations and administration.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative assistance to the Marketing Director.
• Manage calendars, appointments, meetings, and travel arrangements when required.
• Prepare meeting agendas, minutes, and follow-up action items.
• Organize and maintain marketing files, records, contracts, and confidential documents.
• Handle incoming emails, correspondence, and internal communications.

Documentation & Reporting

• Prepare, organize, and maintain all marketing documentation and paperwork.
• Create weekly, monthly, and quarterly marketing reports.
• Maintain accurate records of campaigns, projects, budgets, and marketing activities.
• Monitor project timelines and ensure documentation is updated.
• Prepare presentations, proposals, spreadsheets, and reports for management.

Marketing Coordination

• Assist in coordinating marketing campaigns, events, and promotional activities.
• Coordinate with suppliers, designers, printers, media partners, and other vendors.
• Help schedule content and marketing deliverables.
• Track project progress and follow up with internal teams.
• Support the execution of digital and traditional marketing initiatives.

Data & Records Management

• Maintain marketing databases and customer records.
• Organize digital assets including photos, videos, marketing materials, and presentations.
• Monitor inventory of marketing supplies and promotional materials.
• Ensure proper filing of contracts, purchase requests, invoices, and receipts.

General Office Support

• Prepare purchase requests and coordinate procurement for marketing needs.
• Assist in budget tracking and expense documentation.
• Handle other administrative tasks assigned by the Marketing Director.
• Support cross-functional teams on marketing-related projects as needed.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• At least 1–2 years of experience in an administrative, marketing support, or office assistant role.
• Fresh graduates with relevant internships or organizational experience are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Experience with Canva and presentation tools is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple tasks and meet deadlines.
• High level of professionalism, discretion, and attention to detail.

Preferred Skills

• Administrative and clerical support
• Documentation and records management
• Report preparation and data entry
• Basic knowledge of marketing principles
• Calendar and meeting coordination
• Budget and expense tracking
• Canva or basic graphic design skills (preferred)
• Basic social media knowledge (preferred)

Core Competencies

• Strong organizational skills
• Attention to detail
• Effective communication
• Time management
• Multitasking ability
• Problem-solving
• Teamwork and collaboration
• Initiative and adaptability
• Confidentiality and professionalism

Key Performance Indicators (KPIs)

• Accuracy and timeliness of reports and documentation
• On-time completion of assigned administrative tasks
• Organization and maintenance of marketing records
• Support provided to marketing campaigns and projects
• Meeting deadlines and project coordination
• Responsiveness to the Marketing Director and team requests
• Quality and accuracy of presentations and documents
• Overall efficiency in supporting marketing operations

Why Join Us?

• Competitive salary and benefits
• Opportunities for career growth in marketing and business operations
• Hands-on experience supporting strategic marketing initiatives
• Collaborative and dynamic work environment
• Exposure to a wide range of marketing projects and business functions