Compliance & Document Control ISO

Responsibilities :

• Manage, maintain, and control company documents, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and other management system documents.
• Ensure all controlled documents are properly reviewed, approved, updated, distributed, and archived in accordance with company procedures.
• Monitor document revision status and maintain accurate document registers and tracking records.
• Coordinate with all departments to collect, review, and implement document changes while ensuring version control.
• Support the implementation and maintenance of the company's compliance and document management systems.
• Ensure company documentation complies with internal policies, regulatory requirements, and applicable ISO standards.
• Assist in preparing documents and records required for internal and external audits.
• Conduct periodic reviews of company documents to ensure accuracy, completeness, and effectiveness.
• Monitor compliance with established procedures and follow up on corrective actions when necessary.
• Prepare compliance reports, document status reports, and other administrative reports for management.
• Provide administrative support related to compliance activities and document control processes.
• Maintain confidentiality and security of company documents and records.Identify opportunities to improve document control processes and administrative efficiency.
• Perform other compliance and document control duties as assigned by the supervisor or management.

Qualifications :

• Bachelor's degree in Industrial Engineering, Business Administration, Management, Information Systems, Quality Management, or a related field.
• Minimum 3–5 years of experience in Compliance, Document Control, Quality Management System (QMS), or ISO Management System.
• Strong knowledge of document control processes, including Standard Operating Procedures (SOPs), Work Instructions (WIs), Forms, Policies, and Records Management.
• Familiar with ISO Management Systems such as ISO 9001, ISO 14001, and ISO 45001. Experience with other ISO standards is an advantage.
• Experience in implementing, maintaining, and improving ISO management systems.
• Knowledge of internal audit processes, corrective and preventive actions (CAPA), risk assessment, and continuous improvement.
• Experience in preparing documentation for internal and external audits.
• Strong understanding of document version control, distribution, retention, and archival procedures.
• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with Electronic Document Management Systems (EDMS) is an advantage.
• Excellent analytical, organizational, and administrative skills with strong attention to detail.
• Strong communication and interpersonal skills with the ability to work effectively across departments.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Self-motivated, disciplined, and able to work independently as well as collaboratively within a team.
• Good problem-solving skills with a proactive approach to identifying and resolving compliance issues.
• Good command of spoken and written English.