Operation Staff (Shipping Agency)

Requirements:

• Minimum bachelor degree in any major, preferably from maritime school

• Minimum 0 – 2 years experience in shipping

• Fluent in English both oral and written

• Required Knowledge and Skill(s): shipping knowledge, custom, export, import, agency management, computer literate

• Have achievement orientation, customer service orientation, continuous improvement, interpersonal relationship, able to analyze issue and use sound judgment, planning organizing, coordination, work efficiently, negotiation

Responsibilities:                               

• Ensuring daily vessel operational activities are well-managed

• Ensuring vessel has its in-out clearance

• Ensuring vessel license is well-arranged

• Monitoring vessel movement

  Pre-arrival:

• Receiving appointment letter of foreign vessel agency from General Agent and Principal (owner,

• operator, charterer, etc), and asking for Estimation of Time Arrival (ETA) Notice by email or fax

• Circulating letter of notification of vessel arrival to related parties

• Reporting the berthing plan and schedule to Head of Operation

• Asking for necessary supporting documents such as Bill of Lading (B/L), Letter of Indemnity (LOI),

  manifest, shipping instruction, notice of arrival, notice of incoming foreign vessel (PKKA), notice of

  foreign vessel operation (PPKA), RPT, and crew sign off/on

• Preparing necessary licenses arrangement, including mooring gang, berthing, vessel movement, sailing

• Preparing inward manifest and reporting it to local custom one day before vessel arriving

• Coordinating with General Agent and Principal to check loading/discharging cargo

• Following up vessel pre-arrival meeting

  Arrival:

• Booking pilot, tug, and mooring gang                        

• Coordinating with related parties i.e. mooring gang, quarantine, custom and immigration, and

  surveyor (if needed) to have vessel in-learance                   

• Checking jetty if there are any broken in fender jetty before vessel berthing                  

• Sending arrival condition and vessel activities to General Agent and Principal        

• Reporting to harbour master regarding vessel arrival with complete documents          

• Berthing the vessel according to schedule

• Preparing necessary documents and certificates for related parties to get port clearance

• Monitoring vessel activities and reporting it to General Agent and Head of Operation if there are any

  obstacles

• Preparing list of disbursement    

• Requesting vessel cost to be signed by Master

  Sailing:

• Booking pilot, tug, mooring gang 

• Preparing outward manifest and reporting it to custom before vessel sailing

• Reporting loading/discharging activities data and cargo amount to Head of Operation

• Collecting all loading/discharging documents from surveyor to be sent to General Agent/Principal

• Filing loading/discharging documents

• Ensuring QHSE management system are well implemented

We encourage applications from candidates who meet the qualifications and experience outlined above. Only shortlisted candidates will be contacted.

At PT Buana Lintas Lautan Tbk and subdiaries, we value diversity, inclusion, and equal employment opportunity. We are committed to providing a fair and respectful recruitment process and welcome applications from all qualified candidates.