Administrative Coordinator

Administrative Coordinator (Agri-Department) will bridge the gap between back-office corporate functions and the fast-paced, often unpredictable environment of a 225-hectare farm operation.

 Job Description: Administrative Coordinator (Agri-Operations)

Location: Bagac, Bataan

Reporting To: Agriculturist Head

(with functional reporting to Corporate HR/Finance)

Role Overview:

The Administrative Coordinator is the backbone of the agricultural department. You will provide end-to-end support for day-to-day operations by managing the recruitment of field personnel, coordinating the procurement of agricultural inputs (seeds, feeds, fertilizers), and maintaining accurate financial records. You will work on-site in Bagac, ensuring that field

operations are seamlessly supported by administrative efficiency.

Key Responsibilities:

• Recruitment & HR Support: Manage the end-to-end hiring process for field laborers and support staff; handle onboarding, timekeeping, and payroll coordination.
• Purchasing & Inventory: Execute purchase requests for farm materials, negotiate with local suppliers, and track inventory levels to prevent supply shortages for crop cycles and livestock feeding.
• Accounting & Bookkeeping: Maintain daily logs of petty cash, farm expenses, and production outputs; prepare reports for corporate accounting for tax and auditing purposes.
• Regulatory Liaison: Assist the Agriculturist Head in filing documentation for LGU and DENR permits.
• Field Office Management: Ensure the efficient operation of the farm office, including maintenance of records and staff coordination.

Qualifications

Education: Bachelor’s degree in Business Administration, Accounting, Agriculture, or a related field.

Experience: 2–4 years in administrative or operational roles, preferably within a farm, plantation, or construction setting.

Domain Preference: A background or strong interest in Agriculture is highly preferred, as the role requires understanding the urgency of "just-in-time" procurement for crops and livestock health.

Key Competencies:

• Financial Literacy: Proficiency in bookkeeping and petty cash management.
• Procurement Skills: Experience in canvassing, vendor negotiation, and purchase order tracking.
• Communication: Ability to bridge communication between onsite field laborers and the corporate head office in Manila.
• Adaptability: Willingness to be based in Bagac, Bataan, and handle the challenges of an upland, rural work environment.

Tech Skills: Advanced proficiency in Microsoft Excel (for tracking costs/yields) and experience with ERP systems is a plus.