Job Description
Full details about the role and requirements
Yukerja Summary
The General Admin Staff role at Autoline Jaya Motor is curated from JobStreet (category Teknologi & IT). Note the work location (North Jakarta, Jakarta) before applying. Yukerja.com is not the employer — applications are handled on the official source site.
We are seeking a responsive, organized, and communicative Administrative Staff member to support the smooth daily operations of our office. In this role, you will be the front-line face of the company and the backbone of document management, scheduling, and fulfilling office logistics needs. If you have a strong attention to detail and enjoy a dynamic work environment, we want to meet you!
Requirement :
Minimum education: Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Secretarial, or a related field.
Minimum 1-2 years of experience in office administration or reception (proactive recent graduates are welcome to apply).
Proficient in digital productivity tools such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
Good interpersonal communication skills and a friendly and approachable demeanor.
Good time management skills and the ability to work both independently and in a team.
Good in English is a must
Familiar to working with foreigners (Japan)
Job Description :
Document & Data Management: Managing, archiving, and updating physical and digital documents (such as Google Drive or Microsoft Office)
Scheduling: Managing calendars, scheduling meetings, and scheduling appointments
Receiving phone calls, responding to emails, sorting incoming documents, and welcoming clients or guests who arrive at the office
Preparing meeting rooms and taking meeting minutes
Monitoring the availability of office supplies, pantry needs, and ordering stationery
Transaction Recording: Recording all cash receipts and disbursements daily
Invoicing & Billing: Preparing and sending invoices to clients and verifying incoming payments.
Petty Cash Management: Controlling daily cash funds for office operations.
Payment Submission: Creating payment requests or payments to vendors.
Document Filing: Neatly storing transaction receipts, invoices, and other financial records.
Report Preparation: Assisting in preparing data for monthly or annual financial reports.
Document Creation: Create and issue Purchase Orders (POs), and record Purchase Requests (SPBs) and Delivery Orders (DOs).
Procurement: Find suppliers (vendors), analyze price quotes, and assist with the negotiation process to ensure budget compliance.