Administrative Staff

Position Overview:

We are looking for an all-around administrative professional who can handle diverse responsibilities spanning correspondence, government liaison, HR support, payroll processing, cash flow management, and general office operations. The ideal candidate is organized, proactive, and comfortable managing multiple tasks in a dynamic academic environment.

Core Responsibilities:

Formal Correspondence & Communication

• Draft, review, and manage formal business correspondence, memos, letters, and official communications

• Maintain professional communication with stakeholders, partners, and regulatory bodies

• Ensure accuracy and appropriateness of all written materials

Government Liaison & Document Processing

• Process permits, licenses, and official documents required for academy operations

• Serve as primary liaison with relevant government agencies (TESDA, LGU, BIR, SSS, PhilHealth, Pag-IBIG, etc.)

• Monitor compliance requirements and ensure timely submission of reports and renewals

• Handle document authentication and notarization processes as needed

Human Resources Support

• Assist with employee onboarding and records maintenance

• Process payroll and maintain accurate attendance and leave records

• Support recruitment activities including posting job openings and scheduling interviews

• Ensure HR policies comply with Philippine labor regulations

Financial Administration

• Monitor daily cash flow and maintain financial records

• Prepare basic accounting reports and assist with budget tracking

• Process payments, receipts, and expense claims

• Coordinate with external accountants or auditors as needed

General Office Operations

• Manage office supplies inventory and coordinate procurement

• Maintain organized filing systems (physical and digital)

• Provide general administrative support to faculty, staff, and management

• Handle incoming calls, inquiries, and visitor coordination

Qualifications & Requirements:

Required:

• Bachelor's degree in Office Administration, Human Resources Management, Business Administration, or related field

• Proven experience in administrative roles with exposure to HR and payroll processing

• Strong writing skills with ability to draft formal correspondence and official documents

• Proficiency in MS Office Suite (Word, Excel, Outlook)

• Excellent organizational and multitasking abilities

• High attention to detail and professionalism

Preferred:

• Prior experience working with TESDA or in an academic/institutional setting

• Experience in funding proposal writing and grant application processes

• Familiarity with government document processing and regulatory compliance

• Knowledge of Philippine labor laws and statutory requirements (SSS, PhilHealth, Pag-IBIG)

• Previous experience in cash flow monitoring or basic bookkeeping

Key Competencies:

• Discretion and integrity in handling confidential information

• Ability to work independently with minimal supervision

• Strong interpersonal and communication skills

• Problem-solving mindset and resourcefulness

• Commitment to institutional excellence and service