Administrative Assistant (GYM)

This position is open exclusively to candidates based in the Dominican Republic.

Who are we?

At Blue Coding, we specialize in connecting amazing talent from all over Latin America and other parts of the world with leading companies in the United States, Canada, and beyond, both through staff augmentation and direct placement. For over 12 years, we've helped cutting-edge organizations build great teams and develop innovative products. Digital agencies, SaaS providers, software consulting firms, and multinationals are just a few of the companies we work with. Our network spans more than 10 countries across the Americas, and we pride ourselves on making the right match between exceptional people and the opportunities they deserve.

Our client is a globally operating yacht management company with a highly international team that supports vessel operations, compliance, and logistics across multiple jurisdictions.

What are we looking for?

We are looking for a highly organized and proactive Administrative Assistant to support a team of yacht managers and captains across all administrative tasks. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and thrives in a fast-paced international environment.

If you are independent, a great communicator, a problem solver, and have strong attention to detail, this is a great fit for you! Our jobs are fully remote; as long as you have the skills and can get the work done well, you can work from anywhere in the listed countries.

What's unique about this job?

This is a rare opportunity to work at the intersection of international operations, maritime logistics, and executive support, all from a fully remote setup. You'll play a key role in keeping a global fleet running smoothly, coordinating everything from vessel compliance to crew travel across multiple countries and jurisdictions.

Here are some of the exciting day-to-day challenges you will face in this role:

Vessel Compliance & Documentation

• Track certificate and registration renewals across the fleet to ensure continuous compliance
• Prepare and submit flag state filings, class renewals, and regulatory plans
• Coordinate surveys, inspections, and audits with class societies and port state authorities
• Maintain organized digital and physical vessel files
• Monitor crew certificate expirations and flag upcoming renewals

Customs, Clearance & Regulatory Filings

• Prepare customs documentation for vessel arrivals and departures, including crew and passenger manifests
• Liaise with customs agents, port authorities, and flag state representatives
• Assist with FAL forms and other port entry/exit formalities across jurisdictions

Travel & Accommodation

• Book flights, hotels, and ground transport for crew, managers, surveyors, and technicians
• Coordinate visa applications and travel documents for international crew movements
• Manage itinerary changes and last-minute bookings with flexibility and efficiency

Marina & Port Bookings

• Research and secure berths at marinas worldwide, negotiating rates and confirming availability
• Communicate vessel specifications and arrival details to marina offices
• Track reservations and align schedules with captains and yacht managers

Quotes, Vendors & Correspondence

• Request and compare quotes from suppliers, contractors, and service providers
• Manage incoming and outgoing mail and courier shipments for managed vessels
• Fill out forms and official documents accurately on behalf of captains and managers
• Maintain a contact database of vendors, surveyors, and maritime authorities

You will shine if you have:

• 2+ years in an administrative, operations, or coordination role
• Excellent written and verbal communication in English
• Strong organizational skills and ability to manage competing deadlines
• Proficiency in Google Workspace or Microsoft Office (Docs, Sheets, Drive, Calendar)
• Self-motivated, detail-oriented, and able to work independently

It doesn't hurt if you also have:

• Background in maritime, yachting, aviation, or luxury hospitality
• Familiarity with boats
• Knowledge of maritime regulations
• Fluent in English

Ready to learn more? Apply below!

Originally posted on Himalayas