Admin Staff

Job description

As an Administrative Officer, your role is pivotal in providing crucial administrative and

clerical support to the organization. Here Your duties include various tasks aimed at ensuring

the smooth operation of office functions and adherence to organizational policies.

responsibilities:

ADMIN OFFICER RESPONSIBILITIES

• Manage the inventory of office supplies, ensuring adequate stock levels, and place orders

as needed to maintain supplies twice a month or as necessary.

• Manage the issuance of all company items needed by employees and newly hired

individuals, such as uniforms, IDs, ID laces, and other related items. Ensure proper

documentation with the release of an Accountability form for newly issued company items

and track their return upon the employee's departure or end of use.

• Maintain the confidentiality and security of files and filing systems, safeguarding sensitive

information and documents.

• Update and maintain a comprehensive list of all company-issued items, such as laptops,

cellphones, uniforms, and other necessary equipment for newly hired employees.

• Assist employees with any issues related to company-issued items, offering prompt

resolution and support.

• Coordinate, organize, and manage schedules for sales, drivers, and operational activities

related to company vehicles. Additionally, approve or reject leave applications of company

drivers and implement necessary arrangements for temporary replacements or schedule

adjustments.

• Provide orientation to newly hired employees on administrative matters, including

company vehicle policies, cash requests/payments, liquidation processes, allowance

policies, and company phone rules.

• Collaborate with branch administrators to facilitate the clearance and turnover of

company-issued items for outgoing employees. Coordinate with them regarding rental

agreements or parking arrangements for company vehicles.

• Support the HR department in ensuring strict adherence to company policies, particularly

at the main office.

• Handle departmental requests for gadgets for new hires or replacements, ensuring the

functionality of necessary office equipment, and requisitioning new equipment and

supplies as needed.

• Maintain and update company databases for all company properties, ensuring accuracy

and accessibility of information.

• Supervise company drivers, ensuring adherence to safety protocols and efficient

transportation operations.

• Offer assistance in organizing events by ordering materials and requisitioning additional

office supplies as required.

• Address concerns related to company rentals, including house rentals for newly hired

employees, water and electricity bills, appliances, parking rentals, and other necessities.

• Conduct thorough checks of all company-issued items before signing clearance for

outgoing employees, including verifying the presence of passwords on issued laptops and

cellphones.

• Prepare and submit monthly reports to the HR Head regarding updates on company-issued items, remaining or lacking items, challenges, areas for improvement, and

accomplishments.

Job summary

Your duties include various tasks aimed at ensuring the smooth operation of office functions and adherence to organizational policies.