PUBLICATIONS SPECIALIST

JOB ADVERTISEMENT:

PUBLICATIONS SPECIALIST

We are hiring a PUBLICATIONS SPECIALIST — a highly

skilled, accuracy-focused and detail?oriented professional who can transform

raw manuscripts into impeccably designed, print?ready books. If you are

proficient in industry?standard publishing software and possess the rare

combination of technical mastery, conceptual intelligence, and professional

integrity, we want you on our team.

Required Software Proficiency

You must be adept in multiple book?publishing platforms,

including but not limited to:

• Scribus
• Affinity
• Publisher
• Atticus
• BookWright
• WPS Office
• Adobe InDesign
• Canva
• Scrivener

Ideal Candidate Profile

You are someone who:

• Treats typography as a science and an art
• Understands the invisible architecture of pages and books
• Can adapt content seamlessly for print, digital, and hybrid formats
• Upholds intellectual property with uncompromising respect
• Works wIth patience, resilience, and obsessive attention to detail
• If this sounds like you, join us and help shape

publications that inform, inspire, and endure.

JOB DESCRIPTION: PUBLICATIONS SPECIALIST

The Publications Specialist is responsible for

transforming manuscripts, research outputs, and organizational content into

professionally designed, print?ready publications. The role requires advanced

technical skills in layout and design, strong conceptual understanding of

content structure, and unwavering commitment to quality and intellectual

integrity.

 Key Responsibilities

• Design and produce print?ready books, manuals, reports, and publications

using advanced publishing software

• Apply micro?typography principles (tracking, kerning, leading,

widows/orphans control)

• Create and manage master pages, style sheets, and global formatting systems
• Ensure accurate color space management (RGB vs CMYK) and proper color
• profiling
• Conduct pre?flight checks, troubleshoot bleed, DPI, font embedding, and
• export issues
• Coordinate with authors, editors, printers, and external partners
• Prepare digital versions (PDF, EPUB) when required
• Maintain strict adherence to intellectual property, copyright, and asset
• integrity
• Manage version control, file organization, and publication archives
• Support administrative tasks related to publication scheduling, procurement, and

vendor coordination

JOB SPECIFICATIONS

Educational Background

• Bachelor’s degree in Communication, Graphic Design, Publishing, Multimedia Arts,

Journalism, English, or related fields

• Training or certification in Adobe InDesign, Affinity Publisher, or digital

publishing tools is an advantage

Experience

• Minimum 2–5 years experience in book publishing, editorial design, or

layout production

• Experience working with printing presses, book printers, or publication houses preferred
• Familiarity with academic, legal, or technical publications is a strong advantage

Technical Skill Sets (Required)

1. Advanced Typography & Typesetting

• Mastery of tracking, kerning, leading
• Control of widows, orphans, and ragged text
• Ability to create visually balanced pages

2. Master Page & Global Style Management

• Creation of structural style sheets
• Consistent application of paragraph, character, and object styles
• Efficient multi?chapter formatting

3. Color Space Literacy

• RGB vs CMYK conversion
• Ink limit awareness
• ICC color profile management

4. Pre?flight & Export Optimization

• Troubleshooting bleed, margins, and trim sizes
• Ensuring 300 DPI image standards
• Correct font embedding and packaging for printers

Conceptual Competencies

Spatial & Structural Awareness

• Ability to visualize page architecture, hierarchy, and reader flow

Digital Content Adaptability

• Skill in converting print layouts into digital formats without losing integrity

Information Design Thinking

• Understanding how readers consume structured content

Professional & Core Values

Obsessive Attention to Detail Zero tolerance for typographical, spacing, or alignment errors

Respect for Intellectual Property & Asset Integrity

• Ethical handling of manuscripts, proprietary content, and confidential materials

Patience

• and Resilience Ability to work through multiple revisions, tight
• deadlines, and complex layouts

Integrity

• and Professionalism Consistent adherence to quality and ethical
• standards

Administrative, Communication & Negotiation Skills

Administrative Skills

• Project scheduling and timeline management
• File organization, version control, and documentation
• Coordination with printers, suppliers, and external partners

Communication Skills

• Clear communication with authors, editors, and leadership
• Ability to explain design decisions and technical constraints
• Professional handling of feedback and revisions

Negotiation Skills

• Coordinating with printing presses on pricing, specifications, and timelines
• Negotiating deliverables with authors and contributors
• Managing expectations while protecting quality standards

Availability for Employment

• Must be available for full?time employment
• Willing to work on?site, hybrid, or remote, depending on organizational needs
• Must be able to meet publication deadlines, including occasional extended hours during peak production cycles