Purchasing Associate

Job Description

Key Responsibilities

• Assist in sourcing and procuring goods, materials, and services from approved suppliers.
• Process purchase requests, purchase orders, and procurement documents accurately and in a timely manner.
• Maintain and update records of suppliers, purchase orders, invoices, and inventory transactions.
• Coordinate with suppliers and internal departments to ensure on-time delivery of materials and services.
• Monitor stock levels and assist in inventory management to prevent shortages or overstocking.
• Assist in negotiating prices, terms, and delivery schedules under the guidance of the Purchasing Manager.
• Evaluate supplier performance and help maintain an updated supplier database.
• Support internal audits and ensure compliance with procurement policies, procedures, and regulations.
• Provide administrative support to the procurement team as needed.
• Perform other related tasks or errands as assigned by the immediate supervisor.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.
• Vocational or Associate degree may be considered with relevant work experience.
• 1–3 years of experience in procurement, purchasing, or supply chain roles is preferred.

Skills & Competencies

• Basic understanding of procurement and purchasing processes.
• Familiarity with inventory management, purchase orders, and supplier coordination.
• Proficient in Microsoft Office, especially Excel, or relevant procurement software.
• Strong organizational and administrative skills.
• High attention to detail and accuracy in documentation.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Analytical mindset for evaluating vendors and cost efficiency.